The Importance of a Good Intake

Having a good set of intake questions is very important! This makes all the difference of a lead having a seamless experience between speaking with one of our representatives and then with you. 

Our LawyerLine representatives are trained to ask intake questions, schedule appointments, and process payments. With this in mind, how can you best utilize the intake process so you have everything you need for your consultation?

  1. Include all of the contact information needed for all parties involved (date of birth, mailing address, etc)
  2. Include all case-related information needed (such as upcoming court dates, any actions filed, etc)
  3. Include all practice area-related information needed. You may have different questions that you want asked to a criminal lead versus family law, etc. 
  4. Any factors that would cause you to not want a consult scheduled (ex: the injury was ver 5 years ago, the charge is from a specific county, etc)

The above can be utilized even if scheduling a consultation isn’t on your radar. Your client’s intake can be seen as the first date in your relationship – you’re getting to know each other! As with any relationship, it’s important to have good communication and a solid foundation. Having a good intake allows us to assist you in building long-last relationships with your clients. 

Four Ways a Call Answering Service Can Help Relieve Lawyer Burnout

As the summer season approaches, many of us are looking forward to some sort of vacation to enjoy the warm weather! The below outlines for major ways a call answering service can help you enjoy your summer and give you some time to relax. 

  1. We’ll screen your calls!

Having an answering service be able to answer your calls on your behalf saves you the effort of speaking to a potential new client when you’re in the middle of grocery shopping, or from speaking to a previous client about a new case on a family vacation. Having an answering service to screen your calls gives you the freedom to only take calls on the cases that matter most!

  1. We can schedule your initial consultations!

All LawyerLine needs is access to your calendar, and we can take care of speaking with potential clients and scheduling their appointments for you. 

  1. We can speak with your existing clients and condense their message for you!

Delegate speaking to your existing clients about their questions to your answering service! We can gather the information they’re looking for and organize it so that you’re able to see exactly what your client is looking to speak with you about. 

  1. You have more time to focus on your cases – or anything else!

Most importantly, by having LawyerLine answering service handle your calls for you – you’ll have more time to work on your caseload. You’ll also have more time to dedicate to anything else, which will in turn help alleviate any feelings of burnout you may experience. 

Features of LawyerLine – Making the Most of your Summer Days

Summer is fast approaching, with the unofficial start being Memorial Day Weekend!

LawyerLine is more than just an answering service! While our representatives are trained to answer your calls and answer any questions to the best of our ability from your callers, we also offer many more features!

  1. Custom Intakes: As a standard on all calls, we get the names and phone numbers of every person we speak with. We can take a brief message if you prefer to keep things short and sweet, or we can go through your intake forms with clients. We are also more than happy to update the questions we ask as time goes on as well, whatever floats your boat!
  2. Scheduling Appointments: As long as we have access to your calendar, we can schedule initial consultations, scheduled call-backs with existing clients, and more!
  3. Payment Processing: We can also process payments online as well. We’re familiar with LawPay and other payment processing websites. Just let us know the consult fees and have us handle that for you!
  4. Translation Services: LawyerLine is proud to offer Spanish/English translation services! We have many bilingual representatives who are ready to help you broaden your clientele. We also have representatives fluent in French, Italian, and Tagalong!

This summer season, be sure to check in with your LawyerLine account manager to be sure that you are utilizing all the necessary services we have to offer so you can spend more time soaking up the sun – or give us a call at 800-380-3380 if you’re not yet using LawyerLine to talk about how we can help you make the most of your summer vacation.

What is CRM and Why Does my Practice Need it?

One thing about having a law practice that might not be discussed that often is the ever-changing needs of client and case management. 

As technology evolves, you might find that your current way of handling things may not be serving you as efficiently as it used to. 

This is where CRM, or Customer Relationship Management, comes into play!

There are many different CRM softwares available, and LawyerLine is familiar with quite a few of them. 

The first thing we’d recommend you to do is decide what specifically you need assistance with. There are many free or low-cost calendars available, such as Acuity or Calendly, if you feel that’s an area you’re needing a boost in. 

If you find that you’re in need of a CRM software, please feel free to do some research. If you also find that you’re in need of a team to answer your calls, schedule consultations, provide English to Spanish/French translations, process payments, reach out to LawyerLine today!

LawyerLine and Your CRM

LawyerLine is dedicated to assisting our clients with their law practice as much as we possibly can. In addition to the ability to handle calls 24/7, we also offer translation services (Spanish, French, Italian, and Tagalong) and payment processing. 

A feature that is most common among our clients is working with their Customer Relationship Management software! 

LawyerLine has experience with multiple CRM platforms, including but not limited to: Clio Manage, Clio Grow, FileVine, Calendly, Acuity, and more! Whether you choose to have our team schedule consultations, add notes from our calls to your client files, complete conflict of interest checks, or something else, LawyerLine is here to serve you and work with your CRM!

What Questions Should Be Asked on a Call with a Client?

When speaking with a potential new client for the first time, your first phone conversation is comparable to a first date. The specifics of what is discussed is all up to the personal preference of the attorney, but this is the opportunity to determine if this is a case to pursue.

On a general basis, asking for the client’s contact information is an important first step after exchanging pleasantries. Cell phone number, email address, alternate contact, etc. 

The questions that LawyerLine can ask your potential clients vary depending on your practice areas and also on the information you prefer to cover during the initial consultation. 

Common questions we ask for a few practice areas are listed below:

  1. General Questions: 
    1. How would you intend to pay for legal services? Would you be interested in a payment plan?
    2. How did you hear about our firm today?
  2. Family Law:
    1. Is your case contested or uncontested? 
    2. Where does the other party live?
    3. Where has the child involved lived for the past six months?
  3. Criminal Law: 
    1. In what county are the charges from?
    2. Do you have an upcoming court date?
    3. Do you have a previous criminal history?
  4. Estate Law:
    1. May I ask for the decedent’s date of death?
    2. Is there anyone contesting the will, that you know of?

We handle calls for approximately 200 lawyers in North America, for all different types of law. LawyerLine is able to ask any questions that will best assist you in handling your workload. 

If having LawyerLine ask your potential clients questions before an initial consultation, or any of the other services that we provide, please call us at 800-380-3380!

What Questions Should Be Asked on a Call with a Client?

When speaking with a potential new client for the first time, your first phone conversation is comparable to a first date. The specifics of what is discussed is all up to the personal preference of the attorney, but this is the opportunity to determine if this is a case to pursue.

On a general basis, asking for the client’s contact information is an important first step after exchanging pleasantries. Cell phone number, email address, alternate contact, etc. 

The questions that LawyerLine can ask your potential clients vary depending on your practice areas and also on the information you prefer to cover during the initial consultation. 

Common questions we ask for a few practice areas are listed below:

  1. General Questions: 
    1. How would you intend to pay for legal services? Would you be interested in a payment plan?
    2. How did you hear about our firm today?
  2. Family Law:
    1. Is your case contested or uncontested? 
    2. Where does the other party live?
    3. Where has the child involved lived for the past six months?
  3. Criminal Law: 
    1. In what county are the charges from?
    2. Do you have an upcoming court date?
    3. Do you have a previous criminal history?
  4. Estate Law:
    1. May I ask for the decedent’s date of death?
    2. Is there anyone contesting the will, that you know of?

We handle calls for approximately 200 lawyers in North America, for all different types of law. LawyerLine is able to ask any questions that will best assist you in handling your workload. 

If having LawyerLine ask your potential clients questions before an initial consultation, or any of the other services that we provide, please call us at 800-380-3380!

How LawyerLine Helps You Have a Client-Centered Practice

At LawyerLine, we provide an exceptional answering service specifically tailored for lawyers and attorneys. Having a niche like this cultivates unique interest and knowledge in the relationship between legal counsel and their clients. 

With Rocket Matter’s article “How Lawyers Should (and Shouldn’t!) Answer Phone Calls” in mind, I wanted to take this opportunity to share some insight LawyerLine has found when speaking with our client’s callers. 

Above almost all else, clients want to be treated with human decency. Have their calls be returned, their questions answered, and to really feel a connection with their lawyer. Especially in the instances of sensitive matters, such as criminal defense, divorce/custody, etc. It’s very easy for people to project their feelings of fear and apprehension about the situation onto their legal counsel, or onto the person who answers the phone. 

Our LawyerLine representatives treat every call with empathy, while also guiding them through the intake process. Our understanding and listening ears and warm personalities give your clients the time that you may not be able to spend on the phone, and our knowledgeable staff is able to schedule them for a consultation so they have time with to discuss their situation with you.

LawyerLine is also proud to be fully customizable. Our intake process can be as detailed as you need so that we can best serve your clients. We also train our representatives to process payments virtually, so our team can handle all of the “set-up” in the beginning of your relationship with a new client (or help maintain your existing client relationships). We can also provide translation services so that you can reach a broader client base, if desired.

Being able to assist your law firm with any and all of your call-handling needs, which in turn provides a welcoming experience for your clients, is at the heart of LawyerLine

March Madness – LawyerLine Edition!

Happy March! With this month being a year of the COVID-19 pandemic, and the NBA not being as much of a staple for entertainment for sports-fanatics, I thought this month we’d have March Madness – LawyerLine Edition!

LawyerLine has grown in many ways since its birth. In our beginnings, we had a small team of less than 10 people answering for about fifty law firms across the country. In 2020 alone, we have seen 300% growth in both the amount of clients we answer for and the members we have in our team. 

The one thing that has not changed in all of LawyerLine’s years is the quality of call handling. We pride ourselves in handling calls with the attention and compassion that your clients deserve. 

LawyerLine has big ambitions for the future, as well! There are many projects in the works and in beta development that will make the already-amazing LawyerLine experience even brighter for all of our clients!

Leave a comment below if you have any suggestions for things we should look into developing, or if you have anything you would like to read about in a future blog post!

Love for LawyerLine!

Happy February! In honor of February 14th being Valentine’s Day, we’re taking this month to share with you some love for LawyerLine!

At the end of last year, we sent out a survey to our LawyerLine clients to check in with them to see how we’re doing. We have open communication with our clients via email, but with the craziness of 2020 we especially wanted to make sure we were still meeting every need of our clients as the pandemic unfolded. We also wanted to ensure that we were doing everything we possibly can to support our clients. 

  • 96% of the respondents of the survey stated that they would recommend LawyerLine to a colleague. 
  • 100% of the respondents reported that they are satisfied with the response time from the administrative staff concerning updates to be made to call handling procedure
  • Respondents stated:
    • “The service has been great. The team always takes swift action to address our concerns”
    • “Very happy with your service!”
    • “My team does a great job”
    • “Super pleased that I engaged your service. I’ll be exploring additional services at a later date!”
    • “Everyone is so very helpful and flexible”

Serving our clients is the motivation for all of us working here at LawyerLine. We also prioritize teamwork. In light of the helpful and positive feedback we received from our clients, we also sent out a survey to our representatives. Our talented and hardworking LawyerLine team had a lot of love to give!

  • “Everyone works great together as a team. It also gives me confidence for others working knowing that someone is always willing to help”. 
  • “I love our ability to answer calls 24 hours a day and the overall loyalty we have towards one another”
  • “I love how quickly updates are done when we have new information to be added!”
  • “I really like working here and feel appreciated. I like being a part of a company that prioritizes teamwork!”
  • “LawyerLine is easily the best place I’ve worked for. It’s a breath of fresh air. I love the service we provide”

It warms our hearts to be able to cultivate a work environment that fosters teamwork and camaraderie among our representatives. This positive atmosphere is present in our calls with clients, and our attorney’s can see that. 

There are many things to love this time of year, and LawyerLine is on all of our lists!!